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Procurement
In our efforts to provide housing and support services, HAF frequently contracts work to our business community. We strive for a fair, efficient, and open bidding process. Please monitor this page for current RFPs, RFQs and Bid Information. You may also wish to sign up for news and events - so you receive an email and/or text message when opportunities are posted on this site.
HAF Facilities Contacts
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Director of Facilities Management Bosco Locklear email: blocklear@hafsc.org phone: 843-519-1247 fax: 843-536-4434 mobile: 843-610-0945 |
Facilities Administrator Denise Walters email: dwalters@hafsc.org phone: 843-519-0697 fax: 843-679-2626
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Forms & Resources
Open Procurement Opportunities
RFP SOLICITATION FOR
LANDSCAPE SERVICES FOR THE
HOUSING AUTHORITY OF FLORENCE PUBLIC HOUSING SITES
SOLICITATION FOR LANDSCAPE SERVICES PDF
The Housing Authority of Florence is soliciting Request for Proposals (RFP'S), mailed, emailed to blocklear@hafsc.org, or hand delivered, until 3:00 P.M. EST on Thursday, May 23rd, 2024. Proposals must be clearly marked: Request for Proposals - "HAF LANDSCAPE SERVICES" Attn: Bosco Locklear.
This solicitation is for Landscape Services for our Housing Authority of Florence Public Housing Sites as listed below. Landscape Services are to include all labor, equipment, and materials necessary to provide a full Ground Maintenance Service including: Cutting, Edging with an Edger Machine, Blowing Off Curbs and Sidewalks, and Removal of Fallen Limbs and Debris throughout the complex. There will be a minimum of twenty-eight (28) cuts at each Site per year.
- Weed killing treatment (spraying all weeds in the parking lots, sidewalks, shrub beds, and ditches) will be an additional charge per occurrence per site.
- Pruning/trimming shrubs will be an additional charge per occurrence per site.
- Fall/Spring pine straw estimated will be an additional charge per occurrence per site.
| Quote Price "Per Cut" for the following Housing Authority of Florence Public Housing Sites: |
| Clyde Court I & II Clyde St./Jarrott St./Gaillard St. |
| Pine Park Pine Street/John St. |
| Lakota Place Lakota Dr. (Not Lakota Crossing) |
| Church Hill June Lane/Prout Dr. |
| Oakland Place Layton St./Oakland Ave./Rose St. |
| Waverly Acres Waverly Ave. |
| Bridgeland Davenport/Greene Dr. - Timmonsville, SC |
| Parkview Plaza Clement St. |
| Creekside Village 2311 W. Palmetto St. |
| Pine Acres 1st & 2nd Ave./Elm St. - Pamplico, SC |
| J.O. Smith Villas E. Royal St. (Behind McGowan Commons) |
Submitted Quote Contact information should include:
- Company Name
- Contact Name
- Telephone Number
- Date
Use SOLICITATION FOR LANDSCAPE SERVICES PDF to submit quote.
Please Note: Before commencing work, the contractor and each subcontractor must furnish the Housing Authority of Florence with a Certificate of Insurance showing the following insurance is in force and will insure all operations under the contract.
General Liability, with a combined single limit for bodily injury and property damage of not less than $500,000 per occurrence, to protect the Contractor and each Sub-Contractor against claims for bodily injury or death and damage to the property of others.
Workers' Compensation and Employer's Liability, not less than $500,000 per occurrence.
Once you have viewed these sites, any and all questions must be submitted to Mr. Bosco Locklear, Director of Facilities Management via e-mail blocklear@hafsc.org no later than Monday, May 13th @ 12:00 p.m. and will be answered accordingly via e-mail.
A contract award will be made to the most qualified, responsive, and responsible bidder as stated in 2 CFR 200.320 (d)(5) in the Code of Federal Regulations.
The HAF reserves the right to accept or reject any and all proposals presented.
Request for Proposals For Legal Services for the Housing Authority of Florence
Request for Proposals For Legal Services PDF
1.0 Advertisement
The Housing Authority of Florence hereby requests proposals from qualified law firms and attorneys to provide legal services under a firm fixed price contract for a two (2) year time period with a one (1) year option. HAF, created by the SC State Legislature and a "public housing agency" as defined in the United States Housing Act of 1937, was organized in 1968 with the mission of providing quality, safe and affordable housing to the residents of Florence County.
In 2021 HAF was designated as a "Moving-To-Work" (MTW) agency by the U.S. Department of Housing and Urban Development (HUD), which includes significant changes to our current practices and policies.
2.0 Proposal Submission Time and Place
One (1) signed original and one (1) unbound copy of the proposal must be submitted to HAF at the following address by 5:00 p.m., April 2, 2024. Proposals received after that time will not be accepted.
Housing Authority of Florence
Attn: Legal Contracting Officer
2640 W. Palmetto St
Florence, SC 29501
3.0 Contact Person
For additional information, please contact Dr. Alphonso Bradley, Executive Director, HAF, at (843) 669-4163 or abradley@hafsc.org
Formal communications such as requests for clarifications and/or information concerning this solicitation shall be submitted in writing (no later than five (5) days before RFP closing) and directed to the above contact person.
4.0 Detailed Proposal
Interested legal firms and attorneys must submit a detailed proposal which includes (at a minimum):
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4.1 Qualifications
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| 4.2 References (preferably Public Housing Agencies) Provide a contact person, address and telephone number for each reference. |
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4.3 Resumes of persons who will actually perform the work
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4.4 Any additional information that will assist HAF in evaluating the firm's capability to perform the requested services. |
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4.5 Form of Contract normally used by the firm for this type of service. The contract may be used by HAF as an information source in establishing the final form of contract. |
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4.6 Fee Schedule Provide rates by classification. Include such classifications as:
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If necessary, provide a separate fee schedule by classification for services related to affordable housing development which may include utilization of tax credits.
List any other costs that may apply other than hourly rates.
5.0 Forms and Attachments
Submit the following forms which shall constitute a part of the RFP and any contract. All work will be performed in accordance with professional standards, HUD regulations, requirements and criteria, local codes, regulations, ordinances and statutes.
- Evidence that the attorneys are currently registered and licensed to provide services in South Carolina.
- Certified statement that the attorneys are not debarred, suspended or otherwise prohibited from professional practice by any federal, state or local agency.(Debarred attorneys and firms will not be considered).
- Form of Non-Collusion Affidavit
6.0 Scope of Services
HAF is seeking qualified law firm(s) or attorney(s) to provide a broad range of legal services including, but not limited to:
| 6.1 HAF policies and procedures |
| 6.2 Board actions |
| 6.3 Personnel actions |
| 6.4 Agreements between HAF and other parties |
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6.5 HUD statutory requirements such as:
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| 6.6 Procurement |
| 6.7 Attend board meetings as requested |
| 6.8 Development and legal maintenance of not-for-profit organization |
| 6.9 Resident drug activities |
| 6.10 Strategic planning |
| 6.11 Development of finance bonds |
| 6.12 Affordable housing development, including tax credit development |
The Housing Authority of Florence may select one (1) or more law firms or attorneys to provide the services.
7.0 Evaluation Factors
| 7.1 Evidence of the firm's ability to provide the services as indicated by profiles of the principals' and staff's professional and technical competence, experience and facilities. |
| 7.2 Experience providing legal services to Public Housing Agencies. |
| 7.3 Experience providing legal services to Public Housing Agencies specifically in developing affordable housing. |
| 7.4 Capability to provide professional service in a timely manner. |
| 7.5 Past performance in terms of cost control, quality of services and successful track record. |
| 7.6 Fee schedule. |
| 7.7 Knowledge of local, state, federal and HUD rules, regulations and laws. |
8.0 Insurance
All prospective firms and attorneys will be required to have a Certificate of Professional Liability Insurance or show the ability to obtain the applicable coverage limits if awarded a contract.
9.0 Interviews
HAF may utilize the interview process to make the final selection(s).
10.0 Term of the Service
The contract will be for two (2) years, beginning on or about April 18, 2024 with one single-year option to extend the contract. The option year shall be exercised contingent upon satisfactory performance. After the initial two year base period, the engagement shall be renewed based on the fee schedule(s) in the original proposal.
Contractor's Listing Notice
The Housing Authorities of Florence, Cheraw, and Marlboro County would like to expand our current Contractors Listing. If you are interested in being contacted to quote on future jobs, please furnish us with your name, company, and contact information. We will also need you to please complete the Contractor's Application & Certification. We look forward to possibly working with you in the future!
If you need assistance in the completion or accessing of these forms & documents, please contact our office at 843.669.4163. Thank you.